NORTHWEST AREA RESIDENTS ASSOCIATION (N.A.R.A)
BYLAWS
(Updated, First Revised and Adopted 2003, Second revision 2010)
ARTICLE ONE NAME, SEAL AND BOUNDARIES
1. The name of this neighborhood rural preservation community volunteer organization/association will be:
NORTHWEST AREA RESIDENTS ASSOCIATION (N.A.R.A)
2. The neighborhood association shall have a common seal, consisting of a triangle design bearing the words "NORTHWEST AREA RESIDENTS ASSOCIATION - CORPORATE SEAL - 1995 Nevada." The Executive Board may adopt additional insignia, logos, colors, badges, stationary, flags, banners, and other similar association identification which may incorporate the seal, as it deems desirable to promote mission objectives.
3. The geographical boundaries of NARA within the City of Las Vegas, County of Clark, State of Nevada will be:
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Craig Road - North boundary
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Rancho Road - West boundary (Also known as a Tonapah Highway)
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Decatur Boulevard - East boundary (Also the boundary between the City of Las Vegas and the City of North Las Vegas)
Any reference to "he" throughout these bylaws shall be known to be as nongender.
ARTICLE TWO PRINCIPAL OFFICE
The principal office of the neighborhood association shall be at a gratuitous location in agreement with the executive board. Every effort will be made to maintain the principal office in a consistent location to facilitate familiarity and promote association operations.
A permanent NARA mailing address will be established for the purpose of association correspondence at a location and nominal fee in agreement with the executive board.
ARTICLE THREE MEMBERSHIP
1. Active Membership with full voting and other privileges:
(a.) Any person who is:
(1) A Homeowner or Resident within the defined boundaries of the neighborhood association, or,
(2) A property owner of other real estate within the neighborhood association boundaries.
(b.) Pays the appropriate membership fee and is current with membership dues.
2. Associate/Honorary Membership: Any person or business outside the defined boundaries of NARA and interested in the activities of this neighborhood association may be awarded an associate or honorary membership with such privileges as the Executive Board and Membership Committee may determine.
3. Duration of Membership: Any member in this association may terminate membership prior to his paid up dues period by voluntary withdrawal or as otherwise provided in these rules.
(a.) A member must give written notice for official withdrawal prior to the end of the paid up dues period.
(b.) All rights and privileges and other interests of a member from or to the association shall cease on termination of membership.
(c.) Membership resignations shall be effective on fulfillment of all obligations to the date of the withdrawal.
(d.) Memberships shall not be transferable.
(e.) Membership dues will be returned to the individual prorated to the end of his paid up membership period upon request.
4. Suspension and Expulsion: If, in a written and signed communication addressed to the Membership Committee, any member of the association shall be charged with conduct detrimental to the image, objectives, or interests of the association and/or be in violation of its constitution, rules, code of ethics, or regulations, the Membership Committee will consider the matter and bring it to the attention of the Executive Board. If further action is considered appropriate, the Corresponding Secretary shall send a copy of the charges to the accused member who will be given thirty (30) days to reply. The Membership Committee shall then take such further action as it deems proper. If, after a fair and impartial hearing along with the Executive Board, all are satisfied with the truth of the charges; due notice will be given by the Corresponding Secretary by registered or certified mail to the accused member at the last known address within fourteen (14) days from the date of the hearing. The Membership Committee may request the offending member to resign or may suspend or expel the member. Should the member decline to resign on such request his name shall be stricken from the rolls by the Membership Committee.
ARTICLE FOUR DUES
1. Dues as required for membership in the Northwest Area Residents Association will be:
(a). Active Membership: The membership dues will be twelve dollars ($12.00) per household per year.
(b). Associate Membership: The membership dues will be twelve dollars ($12.00) per household per year.
(c). Honorary Membership: There will be no dues for Honorary Membership.
(d). Five Year Membership: Residents or Associates who anticipate a long-term affiliation with the association may pay in advance at a reduced rate of fifty dollars ($50.00) and receive a free bonus year membership.
2. An inventory of dues and membership in the association will be reviewed annually, and a report presented to the Executive Board.
3. Dues are refundable upon written request and prorated to the end of the paid up period.
4. From time to time the Executive Board may request additional donations to help defray costs and expenses of promoting and/or upholding association goals in preserving and protecting the integrity of the rural neighborhood membership lifestyle and culture.
ARTICLE FIVE MEETINGS
1. Meetings: Regular, Biannual, and Special:
(a). Regularly Scheduled Executive Board/Community Meetings: There will be a minimum of ten (10) regularly scheduled meetings throughout the calendar year for the purpose of conducting regular association business, receiving standing and ad hoc committee reports, evaluation of current items of interest, general planning and financial affairs. These meetings are open to all members and the community-at-large, and neighbors are encouraged to attend these meetings and contribute content.
(b). Biannual Community Meetings: Two meetings during the calendar year will promote community involvement with special notification via mailings and/or e-mail for the purpose of presenting association activities to the community-at-large, to include a review of association goals and objectives, election of officers as required, status of community efforts, potential threats to the community rural lifestyle, and to solicit resident involvement and first hand constructive input to enhance association effectiveness.
(c). Special Meetings. A quorum of the Executive Board will be called for a Special Meeting at any time at the direction of the president, or in his absence the president-elect or secretary, or by a majority of the Executive Board. Special meetings can be the result of issues causing a specific community concern, acute events brought about by City Planning or City Council involvement, or any other topic that requires immediate attention. Every effort should be made to give at least five (5) days notice of the Special Meeting. Clear objectives and relative facts to the issue are essential.
2. Notification and Promotion of Association Meetings:
(a.) Notification of association meetings will be issued by the appointed responsible person:
(1). To membership via e-mail and/or regular mail to the address as listed on membership applications.
(2). To the general community by mail from general real-estate listings, or via a massive organized effort to physically distributed general announcement flyers door to door.
(3). Or physically distributing fliers for acute situations at each address that is geographically directly effected by the issue and requiring resident input.
(b.) Notice of the biannual general community meetings will be disseminated at least seven (7) days before the appointed meeting date.
(c.) Meetings shall be open to ALL residents, and business owners within the association boundaries, and anyone else with an interest in the association activities.
3. Quorum: A quorum at biannual, regularly scheduled, and/or special notification meetings, shall consist of four (4) of the seven (7) members of the Executive Board, plus any active association members or community members at large. Any Executive Board member may designate a proxy as necessary with the approval of the Executive Board members in attendance.
4. Order of Business: The order of business at regularly scheduled, and biannual association meetings shall be as follows:
(a.) Call to order and establishment of quorum, and pledge to the flag of the United States of America.
(b.) Reading of the minutes of previous meeting, corrections and approval.
(c.) Treasurers report and approval.
(d.) Recognition of any special guests.
(e.) Unfinished business.
(f.) Reports from standing and ad hoc committees.
(g.) New business - to include election of officers as required.
(h.) Comments from NARA active members, residents and others.
(i.) Adjournment.
(j.) Executive session - if needed.
4. The order of business may be altered or suspended at any meeting her request by the president or others in attendance with a majority vote of members present. The use of parliamentary protocol by Robert's Rules of Order shall govern NARA when not in conflict with these rules and shall be and enforced by the Parliamentarian/Sergeant-at-arms.
ARTICLE SIX EXECUTIVE BOARD OFFICERS
1. Elected Officers. The seven elected officers of the Northwest Area Residents Association shall be a President, President-Elect, Recording Secretary, Corresponding Secretary, Treasurer, Parliamentarian, and Historian as defined:
(a) President. The president shall:
(1). Be the chief officer of the neighborhood association and shall be present at all executive board an association meetings.
(2). Be a member ex-officio of all committees.
(3). Communicate to the association such matters and make suggestions as may, in the president's opinion, tend to promote the welfare and increase the usefulness of the association.
(4). Provide leadership and perform such duties as necessary to the office for promoting the association's goals and objectives.
(b). President-Elect. The president-elect shall perform all duties of the president during the absence of the president. The president-elect shall also be a member ex-officio of all committees.
(c). Recording Secretary. The recording secretary shall:
(1). Take and keep minutes of the Executive Board, General Biannual Membership and special meetings.
(2). Compile, edit and maintain minutes information for distribution and review at the succeeding association meeting, and future meetings as requested.
(3). Perform other related duties and functions as appropriate per request by the president.
(d). Corresponding Secretary. The Corresponding Secretary shall:
(1). Notify the Executive Board, active membership, and community at large of all meetings as appropriate.
(2). Send and respond to all correspondence for the association as required.
(3). Keep the Executive Board apprised of all correspondence sent or received, and include the active membership and general community as appropriate.
(4). Act is chairperson for association newsletters and coordinate for input and issues to focus on for community awareness.
(5). Correspond with the City of Las Vegas Departments/Offices, officials, staff, and developers for information and clarification of issues.
(e). Treasurer. The Treasurer shall:
(1). Keep an account of all monies received and expended for use of the association, and shall make disbursements authorized by the Executive Board as required.
(2). All monies/sums received through dues or donations shall be deposited by the treasurer in a bank account approved by the Executive Board.
(3). Make a financial report at regularly scheduled Executive Board meetings, biannual general community meetings, and when called upon by the president.
(4). Funds may be drawn only on the signature of the treasurer and other designated Executive Board officer.
(5). The funds, books, and vouchers in the treasurer's hands shall, with the exception of confidential reports submitted by members, at all times be subject to verification and inspection by the Executive board an association members.
(6). At the expiration the treasurer's term of office, the treasurer shall deliver to the successor all books, money and other administration property of the association.
(f). Parliamentarian/Sergeant-at-arms. The parliamentarian/sergeant-at-arms shall:
(1). Consult and advise the president, other officers, any committee members, and other members on matters of parliamentary procedures.
(2). Chair the Constitution and Bylaws Committee when it is in process.
(3). Interpret bylaws and rules, and present historical association procedure as required.
(4). Introduce and report on City, County and State legal issues that may pertain to NARA, and identify speakers to present legal information to NARA members.
(5). Arrange for the Executive Board to meet with City/County/State officials regarding association interests, and coordinate with the corresponding secretary as necessary.
(6). Using Robert's Rules of Order newly revised edition to settle all parliamentary questions.
(7). Insure that all meetings are conducted in an orderly manner with the authority to intervene as required to promote a civil environment for the communication of information and ideas.
(g). Historian. The historian shall:
(1). Maintain a chronological documentation and archives of association events, elected officers and committee members, acute and ongoing neighbor that issues, relevant city planning and council meeting items, and association intervention on behalf of the rural preservation community to the association's stated mission and goals.
(2). Utilize information in regular meeting minutes as edited by the recording secretary to document and reference information.
(3). Perform an annual census to document growth within our neighborhood association boundaries by physically counting the number of homes with a breakdown of gated, half acre and two story residences, businesses, and observations of statistical value, and present this data to the Executive Board.
ARTICLE SEVEN COMMITTEES
1. Executive Committee: The Executive Board shall serve as a committee to supervise, direct, advise and control the affairs of the neighborhood association. It shall execute the policies and decisions of the active membership and shall actively promote the association’s mission and objectives. It may adopt such rules for the conduct of its business as shall be deemed advisable, and have discretion in the disbursement of funds. It may, in the execution of powers granted, appoint subcommittees or agents to work on specific problems or reports. The Executive Board, acting as a committee, shall report on its activities at regularly scheduled meetings, and to the general membership and community at large at the required biannual meetings.
2. Standing Committees: There will be six (6) standing committees in addition to the Executive Committee. These committees will monitor and bring to the attention of the Executive Board and membership at large information regarding ongoing activities of concern to the community. These standing committees will be a Membership Committee, Constitution and Bylaws Committee, North Las Vegas Airport Committee, Group Home Committee, and Flood Control Committee.
(a). Membership Committee: The Treasurer will be the head of the Membership Committee and solicit assistance as necessary through the Executive Board. This committee shall maintain ongoing records of current active, associate, and honorary membership. It will report to the Executive Board at each a regularly scheduled meeting on membership status in conjunction with the financial report. The membership committee will chair opportunities to bring in associate and honorary members to the association. It will also chair occasions when active membership status in the association is in question, dispute or otherwise requires consideration.
(b). Constitution and Bylaws Committee: The Parliamentarian/Sergeant-at-arms will be the head of the Constitution and Rules Committee and solicit assistance as necessary through the Executive Board. This committee will make an evaluation of the established constitution and rules annually and make recommendations for changes to the executive board. Changes that seem appropriate will be presented at the next general community meeting for consideration by the active membership for adoption.
(c). North Las Vegas Airport Committee: The North Las Vegas Airport Committee will be managed by one volunteer with assistance from other concerned neighbors, and with the support of the Executive Board. This committee will monitor community concerns and activities related to the airport functions to include noise abatement, flight frequency, low flying airplanes, types of aircraft identified with problems, and documentation of North Las Vegas airplane accidents. The committee will represent NARA at FAA and other announced meetings to review North Las Vegas Airport operations, and report their findings for review and intervention at NARA scheduled meetings.
(d). Group Home Committee: The Group Home Committee will be managed by one volunteer with assistance from other concerned neighbors and with the support of the Executive Board. This committee will monitor activities related to group homes within the boundaries of the association. The committee will solicit information from neighbors located near group home addresses to assess the ongoing impact of group home behavior upon the immediate neighborhood culture. The committee will network with local and state offices, agencies and departments that are accountable for group home management and operations for intervention in the interest of NARA community established values and culture as required.
(e). Flood Committee: The Flood Committee will be managed by one volunteer with the assistance from other concerned neighbors and with the support of the Executive Board. The Flood Committee will solicit neighbors for input regarding periodic flooding problems in their area to be brought to the attention of local authorities and officials working with Federal programs. The committee will participate in periodic tours presented by the regional flood control agency for insight as to the progress of flood control programs that affect our region, and network with the federal office to facilitate neighbors getting their address appropriately removed from the contract official flood zone maps.
(f). Website Committee: The Website Committee will be responsible for the maintenance and ongoing upgrading of the NARA website. The committee will offer content and aesthetic suggestions to the Executive Board at regular schedule meetings regarding the improvements to the website to facilitate ease of information access, and to enhance the NARA association image. The committee will also function as a source for sending out official NARA requests, announcements and other information per request of the Executive Board.
(g). Standing Committees may be established from time to time by a vote of the active membership as presented by the Executive Board.
3. Ad Hoc Committees: Ad Hoc Committees may be established, or reestablished from time to time by a unanimous vote of the Executive Board to deal with acute or recurring events. In the event that the item appears to be won requiring routine or periodic monitoring with possible intervention, the Executive Board may recommend to the general membership that the Ad Hoc Committee status may qualify for a change to a Standing Committee. Ad Hoc Committees may include but not be restricted to:
(a). Social Committee: For the purpose of coordination, sponsorship, promotion, and/or management of the a block party, humanistic effort, or other activity with emphasis on community identity involvement.
(b). Master Plan/Rural Preservation Committee: For the purpose of communicating and coordinating with city officials on occasional master plan issues as they come to light.
(c). Special Improvement Committee: For the purpose of communicating and coordinating with city/county officials as specific NARA impact issues, such as road or sewer expansion improvements, are brought to our attention.
(d). Neighborhood Watch/Safety Committee: For the purpose of supporting community safety and crime prevention issues, and coordinating intervention in response to acute events.
ARTICLE EIGHT ELECTIONS AND VOTING
1. The election of the executive board officers shall take place in February/March of each year at the biannual general neighborhood community meeting.
(a). Only members with paid up dues shall be entitled to vote.
(b). Each household member on the NARA resident application shall be entitled to one vote.
(c). Candidates who received a simple majority of votes so cast shall be elected.
(d). In the event of a tie vote, the vote for that office shall be repeated.
2. If an Executive Board officer can no longer hold this position during the year, an interim volunteer may be appointed by the Executive Board to fill the position until the regular election cycle comes up.
3. Special elections/voting:
(a). When, in the judgment of the Executive Board, an issue arises that should be put to a vote of the active membership, the board will expedite a special meeting for that purpose.
(b). Active members will be advised of the date and time of the special meeting by email, mail or by fliers physically distributed to addresses that are directly effected by the issue which will explain the specifics of the issue at hand, at a choice to vote on that issue either in person at the scheduled meeting or by mailing in their decision.
(c). Issues will be resolved by a simple majority of votes at this special meeting, plus all votes turned in within two weeks from the mail out or distribution date of the announced.
ARTICLE NINE AMENDING OF RULES
When, in the judgment of the Executive Board, a question shall arise that should be put to a vote of the active membership, and the board deems it necessary to expedite a special meeting for that purpose, it may, unless otherwise required by these rules, submit the matter to the active membership in writing by mail for a vote and decision. The question thus presented shall be determined according to a majority of the votes received back by mail within two weeks after such question is submitted to the active membership, provided that, in each case, votes of at least one half of the mailings shall be received. Action taken in this manner shall be as effective as action taken at a duly called meeting.
ARTICLE TEN LIABILITIES
Nothing herein shall constitute members of the Northwest Area Residents Association as partners for any purpose. No member, officer, agent or employee shall be liable for the acts or failure to act of any other member, officer, agent or employee of the association. No member, officer, agent or employee shall be liable for their acts or failure to act under these rules excepting only acts of omission arising out of that person's willful malfeasance.
ARTICLE ELEVEN ETHICAL BEHAVIOR
1. Endorsements: NARA by use of the association name through the Executive Board, official committee, or any of its individual executive board or committee members past or present, will not provide endorsement for a political candidate, or party, or elected official.
2. Perception of influence: NARA Board and committee members will avoid any perception of being influenced by special interests during their official capacity of acting on behalf of the NARA residents and in compliance with the constitution and rules.
ARTICLE TWELVE FUNDS
1. Finances: This neighborhood association is not intended as a profit making organization, nor is it founded with the expectation of making a profit. This association shall use its funds only for the objectives and purposes specified in these rules.
2. Bonding: Persons entrusted with the handling of association funds may be required, at the discretion of the Executive Board, to furnish, at association expense, a suitable fidelity bond.
ARTICLE THIRTEEN DISSOLUTION
The association may be dissolved by a vote of two-thirds (2/3) majority of its active members present at a regularly scheduled or special meeting. In the event of dissolution, after all outstanding legitimate debts, encumbrances, liens and other obligations or records are first satisfied, the remaining dues in the treasury and other administrative operational property will be donated to a suitable charity as agreed on by a two-thirds (2/3) vote of the executive board.
CERTIFICATE OF ADOPTION OF
RULES
The undersigned hereby certifies that:
1. He is the duly elected and
acting recording secretary of the Northwest Area Residents Association,
a nonprofit association duly organized and existing under the laws of
the State Of Nevada.
2. The foregoing rules, comprising
of ( ) pages, constitute the original or updated/revised rules as
duly adopted at a regular scheduled membership meeting held on (date).
IN WHITNESS THEREOF, the undersigned
has here to subscribed his name and affixed the seal of the association on __________________. (date)
Signature of the Recording Secretary